So you want to be a Production Assistant...

Here are a few things you need to know.

What is a Production Assistant?

A Production Assistant (P.A.) is the entry-level role on a film crew. P.A.s provide essential support to nearly every department, or they may be assigned to specific teams. Working across various departments can be beneficial, helping you determine where you'd like to specialize while forging connections with key crew members.

Types of Production Assistants

Set P.A.- Works under the Assistant Directors (A.D.s) but assists all departments by relaying information, usually passed on by the A.D.s. Typical duties include securing the set, managing extras, coordinating crowd control, handling paperwork, distributing scripts and schedules, escorting actors, delivering film, and loading/unloading equipment.
Office P.A. – Offers crucial administrative support within the production office. Their tasks include distributing paperwork – scripts, schedules, call sheets, organizing filing systems, answering phones, handling office supplies, and running essential errands like picking up production equipment or deliveries.
Art Department P.A. – Handles office tasks, runs errands, and may help with prop construction or set dressing.
Wardrobe P.A. – Assists costume designers by labeling, organizing, and running errands related to costumes.
Location P.A. – Distributes contracts, posts directional signs, makes location maps, cleans up after filming, and runs errands.
Camera P.A. - Provides assistance with setting up cameras, lenses and accessories, as well as managing technical aspects, such as batteries and memory cards. They are given the responsibility to transport and protect the camera equipment on-set.
Post-Production P.A. - Assist with logging footage, organizing files, managing media libraries and performing administrative tasks that facilitate the editing and finishing processes.

What Experience is Required

No prior experience is required to become a Production Assistant (P.A.). The position is entry-level, and you'll receive on-the-job training. However, having certain traits like dependability, punctuality, and a strong work ethic is essential. Additionally, possessing a valid driver's license and reliable transportation is often beneficial, as P.A.s frequently run errands or perform driving-related tasks. Experience in other jobs that require organization, attention to detail, and multitasking can also be helpful, but it's not mandatory.

Key Skills for an Outstanding P.A.

Dependability – Be reliable and follow through on tasks.
Punctuality – Always arrive early.
Flexibility - Adapt easily to changes and learn from mistakes.
Clear Communication – Be concise and precise in both verbal and written communication.
Calmness - Stay level-headed in stressful situations.
Attentiveness – Listen carefully and follow directions.
Professionalism – Have a positive attitude, respect others, and dress appropriately for the job.
Resourcefulness – Be quick on your feet and find ways to solve problems.
Vigilance – Anticipate potential issues and stay aware of your surroundings.
Courage – Don’t hesitate to ask questions when unsure.
Responsibility – Take your job seriously and own up to mistakes.
Resilience – Develop a thick skin. You may get yelled at—whether or not it’s your fault—so learn to brush it off.

Things that are beneficial to know

How to read a Call Sheet – A call sheet is a 2-page document that outlines everything you need to know for that day’s work. It lists the call times, location address(es), parking information, schedule and scenes, safety information, and more. The call sheet is distributed the night before, so it is beneficial to use that information to prep for the next day.
Set Etiquette – Knowing how to behave on set is very important. Learn the hierarchies of the set, when to be quiet, how to treat actors, the language of the set, and the correct walkie talkie protocols. Always be on time and respectful.
Responsibilities of each department – As a P.A., you will be interacting with all departments. Take a moment to learn what each department does, what equipment they use, where they are located – some have off-set locations as well, and what jobs exist in each.

Challenges of the Job

Long hours
Low pay
No health insurance
Exposure to harsh weather conditions
Freelance work with no job security
Extensive travel without housing compensation

Benefits of Being a P.A.

Free time between jobs
Free meals on set, including snacks, drinks, and water
Opportunities to visit new places and meet interesting people
A dynamic, never-boring work environment
Casual dress code
Advancement opportunities for those who are hardworking and talented

Work Environment

Weather – While office P.A.s work indoors, Set P.A.s are often outside in varying weather conditions. Dress appropriately, including waterproof gear, and always wear comfortable closed-toed shoes.
Long Hours – Expect extremely long days—16-hour shifts are common. Your social life will take a backseat during production.
Mobility – P.A. skills are transferable across different locations. However, to build your résumé, you may need to move to an area with more production opportunities.
Travel – P.A.s are usually hired as “locals,” meaning production companies won’t cover your hotel or living expenses. If you can stay with friends or family in another city, you can apply for jobs there, listing a local address on your résumé.
Job Security – There’s none. Most P.A.s work as freelancers. Once a job wraps, it's over, so your next gig relies on your reputation and network.
Advancement Opportunities – Many crew members began as P.A.s before advancing. Low-budget films can offer faster promotion opportunities compared to big-budget productions, and expressing interest in specific departments may open future doors.

Earnings

Your pay depends on the project and your experience level. P.A.s are usually paid per day, with rates ranging from $50 to $250, depending on the film’s budget.

On low-budget films, you may work for experience rather than pay, or sign a deferred payment contract, which means you only get paid if the film turns a profit. However, such opportunities still provide valuable experience and connections.

Note: Be aware of your tax obligations. Some production companies may not withhold your taxes, so make sure to set aside money for tax payments.

Resources

Here are some useful print and online resources to help you get started as a P.A.:

https://medium.com/aputure/production-assistants-handbook-9887154df2c6

https://www.masterclass.com/articles/how-to-be-a-great-production-assistant

This is a great starting point if you're looking to jump into the exciting world of film production!